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The Rollout phase of the IT project lifecycle, ensures that the delivery of the new system to the clients is done smoothly and on schedule. The steps that we follow to successfully complete the rollout phase:
In the first step of the rollout phase, we identify the following inputs.
End user documentation.
Conduct key activities
Perform a readiness check A readiness check is a checklist, the project management team creates to mitigate all the risks associated with conversion and to confirm that user personnel have been trained properly. These are of two types. Operational readiness to ensure that the physical environment is up to the mark which verifies that the architecture supports the new system. And User assurance tests to check end users on the functionality of the new system in a controlled environment to assure that they have been trained properly.
Conduct the system conversion This involves converting the application from the old system to the new one.
Perform production monitoring This involves following the plans and delivering materials that were developed in previous phases of the project life cycle to the end users.
Document potential enhancements This is conducted after the end user tests the system. During the system conversion, end users identify corrections and improvements for the system, which is documented by the Project Manager.
The first output of this phase is change requests, which document any enhancement to the system and any problems encountered. The second output, post conversion review document, outlines how the conversion of the system went.
Once the post conversion review document is completed, the PM completes the last step of the rollout phase—meet the milestone—by obtaining the post conversion review document sign-off from the conversion team and end users. This shows that the system was successfully converted.
Rollout is the final phase a project manager conducts in the IT project life cycle. Upon completion of the rollout phase, the PM has a successful project, and the client has a satisfactory product.